Out Of Town Wedding!
( Chandler, AZ)
My fiancé & I live (& will be wed) in Arizona in the spring of 2011. However, my entire family lives in Kentucky and his in Nebraska.
We will be inviting 100-200 people to our wedding, but we want to give everyone a great deal of notice so those who want to be there will have plenty of time to plan (as in 1 year).
My mother wants to host a reception in KY after the wedding, but I am confused as to how to approach this. Do I invite everyone & mention there will be a reception in KY, so if they can't come to AZ, they can attend that, or do I send out separate invites to those for the wedding & KY reception?
In addition, since we do not think everyone who is invited to the wedding will be able to make the trip, how long do we give them to RSVP so we can make appropriate arrangements for the AZ reception?
I just need to know the proper etiquette for this situation! I am lost!Our Thoughts
You should be proud of the fact that you are starting to think and plan the details early in your wedding planning process. This is a great first step!
As you mentioned above, for your wedding in Arizona you will want to give your guests sufficient notice. You can start by sending out save the dates a year prior to your wedding date.
Follow that up by creating a wedding website that contains details about your wedding, including your mother’s plans for having a second reception in KY for those guests that can’t make it to AZ.
Send invitations out to everyone that you plan on inviting, including the guests from KY. In addition, send out invitations to the KY reception to the guests who live there.
Find out from your reception space and/or caterer when they need a final head count for your wedding reception. This probably won’t be until a month or so before your wedding date.
Since you have notified your guests by sending out save the dates and creating a wedding website, you can send out your invitations 2-3 months in advance.
You will end up having two guest lists, one for each reception. Since your mother is hosting the KY reception, it probably makes the most sense for her to receive the RSVPs for that reception.
To Your Wedding!
Danielle & Stephen